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How to Open an Apple Numbers File on Microsoft Excel

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If you are a Microsoft Excel user and you need to open an XLSX file on your computer or you are sending an Apple Numbers file to a Microsoft Excel user, you will need to figure out how to convert an Apple Numbers file to a Microsoft Excel file. In this guide, we will show you three different ways you can use to convert Numbers to Excel.

If you are a Mac user and you created a spreadsheet using Apple Numbers, you can convert the Apple Numbers file to an Excel file before you share it with Excel users. Also, if you use Microsoft Excel on your Windows, Linux, or Chrome OS computer and you received an Apple Numbers file, you can download the file to the Excel format using iCloud. And then there is a third method that works for both sides which involves an online file converter. We will be going through all three methods below.

How to Open an Apple Numbers File on Microsoft Excel

How to Open an Apple Numbers File on Microsoft Excel on Mac

You can convert a Numbers file to a Microsoft Excel file in a few easy steps and save the file recipient from having to go through any conversion process. Simply follow the steps below.

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First off, launch the file you want to share in Apple Numbers.

Next, click File and then select “Export To” and then select “Excel” from the menu bar.

Select File, Export To, Excel
Select File, Export To, Excel

Now you should see the “Export Your Sheet” window on the screen. Adjust the options present in the window based on what you want before you proceed to convert the workbook. The options include:

Export Your Sheet Window
Export Your Sheet Window
  • Excel Worksheets: You can adjust this option depending on whether you want a worksheet for each table or each sheet. If you select the option for a sheet for each table, you also have the option to include a summary worksheet in the book. When you do this, a link to each table in the workbook will be provided.

    Summary Sheet In Excel
    Summary Sheet In Excel

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  • Require Password to Open: If you enable this option, you will need to enter a password before you can access the worksheet. This option is useful if you have sensitive data in the spreadsheet. Just make sure to share the password with the recipient. Set the password, verify it, and you can also add a hint to help if you forgot it.

    Password, Verify, And Hint
    Password, Verify, And Hint

  • Advanced Options: This option allows you to export the sheet in either XLSX or XLS format depending on the version of Excel the recipient has installed on their computer. Older versions of Microsoft Excel use the XLS file format.

Once you are done adjusting the options, select the “Next” button to proceed.

Excel File Format Selection
Excel File Format Selection

On the next page, you can enter a name for your file, choose where you want it saved on your Mac and then select “Export”.

Export Numbers To Excel
Export Numbers To Excel

How to Convert an Apple Numbers File to Microsoft Excel Using iCloud
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If you have an Apple Numbers file on your computer and need to convert it to Excel, and have an iCloud account, you can download the file in Excel format using iCloud. iCloud also enables you to view and edit the file online as well. Follow the steps below to get started.

First off, go over to iCloud.com on your computer and sign in to your account.

Next, select “Numbers” from the available apps listed to you.

Select Numbers On Icloud
Select Numbers On Icloud

Now, click the “Upload” button at the top of the window. The button looks like a cloud with an arrow pointing upward.

Upload A Document On Icloud
Upload A Document On Icloud

Go to the location the Numbers file was saved, select it, and then click “Open”.

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Open The File
Open The File

Now, the file will be uploaded to iCloud. From iCloud, you can view and edit the file. You simply need to double-click it to open it.

Numbers File On Icloud
Numbers File On Icloud

iCloud also allows you to download the file in Excel format so you can edit it on your computer. To do this, simply click the three dots on the bottom right corner of the file and then select the “Download a Copy” option.

Download A Copy Of The Numbers File
Download A Copy Of The Numbers File

Next, select the “Excel” option to proceed with the download.

Download As Excel
Download As Excel

How to Convert an Apple Numbers File to Microsoft Excel Using a File Converter

Now, let’s assume you aren’t a Mac user and you don’t have an iCloud account and aren’t willing to go through the process of getting one, you can use an online file converter to convert the Numbers file to an Excel file. You can find many free options on the internet and one that is very popular is “CloudConvert“.

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To begin, simply visit the CloudConvert Numbers to Excel Converter page. Select the “Select File” button and then go over to where the file is saved on your computer. Follow the prompts that are displayed on the screen to upload the file depending on where the file is saved.

Select The File Location On Cloudconvert
Select The File Location On Cloudconvert

After the Numbers file has been uploaded, proceed to select XLS or XLSX from the format drop-down box. Select the “Convert” button to convert the file to Excel.

Choose The File Type
Choose The File Type

Click the “Download” button once you see “Finished” indicating that the file has been converted. the Excel file will be saved on your device.

Download The Converted File
Download The Converted File

CloudConvert allows you to convert up to 25 files a day and you do not have to sign up at all. However, if you need to convert more than 25 files in a single day, you will need one of CloudConvert’s packages and subscription plans.

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There are many other file converters available on the internet and they work similarly to CloudConvert. As such, if you have another file converter site you prefer, simply visit it and navigate through their menu for the option to convert Numbers to Excel.