9 Free To-Do List Apps for Mac (2023)

It’s not always simple to stay productive, especially when you have a lot of things to do. When this happens, it is best to use a to-do list app that can help you organize all the things you need to accomplish and make the most of your day. We chose to look at some of the best free to-do list apps for Mac because there are so many excellent to-do list apps already available for the iPhone.

List of Best To-Do List Apps for Mac

Each of us approaches managing our tasks in a unique way. So, if you want to get everything off your list, you need to choose the best option for you. Fortunately, there are a ton of options for the best to-do list apps for Mac that might suit your preferences. We’ll go over each one in detail, along with its advantages and disadvantages.

Todoist

Todoist is one of the most well-known applications on our list. You can create tasks, set a due date, and assign a priority level with this free to-do list app for Mac, which has a simple interface and allows you to do these things so you know what’s important.

Todoist can be used in an office setting because it also allows you to share or assign tasks to others. A productivity report is also generated by Todoist based on tasks finished. Available across all platforms is the app.

The only drawback of Todoist is that it requires the pro version to add reminders, labels, and filters. In addition, using the app is cost-free.

Pros:

  • Creates productivity reports based on tasks completed.
  • Available on all platforms and devices.
  • Lets you create shared tasks or assign tasks to others.

Cons:

  • Useful features like labels and reminders are not available in the free version.

Download: Todoist

TickTick

Task management and task addition are both made simple by TickTick. You can avoid having to enter routine tasks every day by creating recurring tasks for them. Simply telling Siri to do so will add a task or convert emails into tasks.

With TickTick, you can even create tasks that are location-based and include voice notes, links, and images. With TickTick, you can collaborate with others or delegate tasks to them. The only problem is that the free version of the app is missing some features, like the ability to see how long a task took and how many times it was done.

Pros: 

  • Makes it easy to add and manage tasks.
  • Lets you add images, links, voice notes, and files with tasks.
  • Available on multiple platforms.

Cons: 

  • Certain features are only available in the Pro version of the app.

Download: TickTick

Microsoft To Do

If your work is heavily reliant on Office 365 and other Microsoft services, Microsoft To-Do is the best to-do list app for your Mac. To begin with, the Microsoft To-Do list features allow you to add steps to a task and sync data with Outlook, which makes the task easier to complete.

You can check your daily schedule, create recurring tasks and alerts for routine activities. Suggested Tasks, another feature in Microsoft To-Do, will assist you in setting your daily task priorities. Additionally, you can collaborate with others and add location-based reminders.

Although this to-do list app doesn’t offer a premium membership, it does lack some additional collaborative features found in other to-do list apps.

Pros: 

  • Sync with Microsoft Outlook to keep the workflow in sync.
  • Features like Suggested Tasks help to prioritize tasks.
  • Create steps and sub-tasks for better management.

Cons: 

  • The creation of location-based reminders is limited to Cortana.
  • Certain collaborative features are missing from the app.

Download: Microsoft To Do

OmniFocus 3

This to-do list app is only available from Apple and is optimized for Mac. Even the App Store’s Editor’s Choice award was given to it. The productivity system known as “Getting Things Done” (GTD), which was invented by David Allen, is the foundation of OmniFocus.

The app has a learning curve, but once you customize it to meet your needs, it could end up being the best to-do list app. It has a ton of helpful features, including outlines, reviews, perspective, improved recurring tasks, and many others.

Although OmniFocus has devoted users, the app is primarily used for solo task management. Also, after the free trial period is over, you’ll have to buy the standard version, so it’s not really free to use.

Pros: 

  • Based on the infamous GTD productivity method.
  • Exclusive to Apple devices.
  • Comes with a variety of enhanced features and services.

Cons: 

  • Does not come with any collaboration features.
  • Users will have to purchase the standard version once the free trial ends.

Download: OmniFocus 3

Any.do

Any.do is the to-do list app to choose if you want real-time syncing between all of your other devices and Google Calendar. Another Editor’s Choice app, Any.do, has an intuitive interface that makes it simple to use.

It has a calendar that is already built in, a recurring reminder option, priority tags, and location-based reminders. The ability to collaborate with others to share tasks, lists, and other projects is its standout feature, allowing users to make changes and update them in real-time.

Pros:

  • Sync with multiple devices across platforms.
  • Clean and minimal interface.
  • Comes with a built-in calendar for better task management.

Cons: 

  • Features like recurring tasks, location-based reminders, and colored labels are locked behind the premium version.

Download: Any.do

Evernote

Millions of people use Evernote, one of the most well-known note-taking and to-do list apps, for work, play, and academic purposes. Because the app is so popular, it can be used on all important hardware, including Macs.

When it comes to productivity, it has a number of features like the ability to add articles and links to your tasks. Auto-sync with connected devices, the ability to connect with Google calendar, and the ability to scan documents and business cards using the camera.

However, if you decide to stick with the free version, you will be restricted to only creating notes that are up to 25 MB in size, being able to connect just two devices, and being unable to sync your Google Calendar.

Pros: 

  • Variety of productivity features.
  • Auto sync with connected devices.
  • Scan documents and cards using your device camera.

Cons: 

  • The free version limits the task size to 25MB.
  • The option to add a due date and connect to Google Calendar is only available on the Premium version.

Download: Evernote

Structured

One of the best-designed to-do list apps for Mac, Structured will keep you organized and on top of all your pending and completed tasks. The app’s sophisticated layout makes it simple to organize and manage your to-do list.

It has an integrated calendar that you can use to import tasks, notes, and events from your Apple calendar. Additionally, Structured backs up your data on iCloud Drive and supports iCloud sync. Additionally, you have a good selection of customization options, including the ability to edit the task icon and add subtasks.

Pros: 

  • Ability to create recurring tasks, and sub-tasks.
  • Automatically sync with iCloud and backups data to iCloud Drive.
  • Customization options to help you easily manage and curate your tasks.

Cons: 

  • Designed for mostly solo usage.
  • Certain customization options and features are only available in the Pro version.

Download: Structured

Reminders

If you use a Mac, you ought to check out the Reminders app from Apple. The app syncs with iCloud data and other devices and is completely free to use because it is built into your device. where more than one person can change reminders, add to lists, and change tasks at the same time.

In 2019, Apple Reminders underwent a redesign that improved its usability. You can add tasks, recurring tasks, alerts, lists, and reminders. Additionally, you can add flags, tags, and emojis to the to-do list icon.

Even though the app is simple compared to others that are more focused on productivity, it still has everything a to-do list app needs.

Pros: 

  • Comes preinstalled with Mac devices.
  • Completely free to use.
  • Syncs data with iCloud and other Apple devices like iPad and iPhone.

Cons: 

  • Lacks some advanced features.

Google Tasks

Google Task is available to users whose jobs require them to use Gmail, Google Drive, and other Google products. Even though it can’t be downloaded as a stand-alone app, it can be added to Google Chrome.

With the ability to share and collaborate on projects with teams, convert emails into tasks, organize tasks, and list based on due date and priority, Google Task is more productivity-focused. You can access your files from Google Drive and sync tasks with Google Calendar thanks to its integration with your Google account.

In terms of features, it is similar to Apple Reminders in that it is lacking in a few areas. Even so, some features, such as task labels, background customization, and sharing entire boards with teams, are only available in the premium version.

Pros:

  • Sync across all Google devices.
  • Convert emails into tasks and to-do lists.
  • Share task lists, and boards with teams.

Cons: 

  • Some collaborative features are not present in the free version.
  • Lack of advanced task management and list-creating features.

Download: Google Task

FAQs

Q: Is Google Keep the Same as Google Task?

A: No. The to-do list and note-taking features of Google Keep are designed to be more individualized and private, and it is totally free to use. Google Tasks, on the other hand, is concentrated on professional and team-based task management and sharing.

Q: Can I Use Microsoft To-Do App on Mac?

A: Yes. On the Mac App Store, Microsoft To-Do is offered as a standalone app that you can download and use without charge. You can also put it on your other Apple devices to make task management even easier.

Q: Does macOS have a Built-in To-Do List App?

A: Yes. The Reminders app, which you can find on your Mac device, should be able to handle most of your needs for a to-do list app. You can sync your data with iCloud using the free Reminders app.

Wrapping Up

We have now reached the end of this list. All 9 of the best free to-do list apps for Mac are listed above. You can manage even the smallest details that are important to you by using any of the apps on this list, which are all among the best for Mac users. Stay tuned to Gadgets To Use for more of these articles, reviews, and how-tos, and please contact us if you have any questions or suggestions.

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